š§¾ Purpose
To track and receive items on partial shipments without manually editing purchase orders (POs), using the Receiving Report and Shipment features in Luminous.
ā PART 1: Receiving Items from Multiple POs Without Editing POs
1. Open Receiving Module
Navigate to the Receiving tab in Luminous.
Click āCreate Receiving Report.ā
2. Select Source
In the Filter by section, select āPurchase Order.ā
Choose the PO you are receiving items from (e.g., PO-52, PO-53).
3. Populate Received Quantities
The system will show all items from the selected PO(s).
Adjust the quantity to match what you actually received.
Example: If you only received 5 out of 10, change quantity to 5.
Delete any line items for SKUs that were not received at all.
ā
4. Add Items from Additional POs (if applicable)
Search for the second PO, and select that option.
Select the appropriate products and delete those you will not be receiving.
5. Specify Warehouse
Choose the warehouse receiving the goods (e.g., Main Warehouse 1).
6. Submit
Click Submit to complete the receipt.
The PO(s) will automatically reflect updated āReceivedā quantities.
ā Example Outcome:
PO-52 now shows 5/10 received
PO-53 now shows 1/1 received
ā
š PART 2: Tracking Partial Shipments
1. Go to Purchase Orders > Shipments
Click into the Purchase Order tab.
Navigate to the āShipmentsā sub-tab.
ā
2. Create a New Shipment
Click āCreate Shipment.ā
Select the relevant PO (e.g., PO-52).
Toggle off any products you are not shipping now.
Add estimated shipment cost, choose warehouse, and fill in shipment details.
3. Reference the Shipment
Add a Reference Number (e.g., āPO 52 - Shipment 1ā).
Submit to create the shipment record.
Creating Shipments is useful for tracking the movement of certain products within a Purchase Order.
š„ PART 3: Receiving Items by Shipment Reference
1. Create Receiving Report
Go back to the Receiving tab and click āCreate Receiving Report.ā
2. Filter by Shipment
Choose āShipmentā as the filter type.
Enter the shipment reference number (e.g., āPO 52 - Shipment 1ā).
ā
3. Receive the Shipment
Update quantity received and warehouse info.
Add any relevant details (date received, who received it, etc.).
Submit the receipt.
ā Final Outcome:
The original PO (e.g., PO-52) is automatically updated to reflect received quantities.
You do not need to manually edit the PO.
ā
š When to Use Each Flow
Scenario | Use Receiving Only | Use Shipment + Receiving |
Supplier sends part of PO, no shipment tracking needed | ā | ā |
You want to track the movement of goods (dates, costs, references) | ā | ā |
Supplier sends items from multiple POs at once | ā | ā (for full visibility) |
š¬ Notes
This process gives better visibility into which SKUs were received and when.
Helps avoid manual PO edits while supporting partial deliveries.
Especially useful for internal audits and warehouse coordination.