This article is designed to give you a clear visual walkthrough of how inbound shipments are managed and reconciled within Luminous. Whether you're sending inventory to Amazon (FBA), Walmart (WFS), or another external warehouse, these process flows will help you understand how shipments get tied to Purchase Orders or Transfer Orders—and how Luminous tracks it all.
Each diagram below outlines a different reconciliation method:
1. Reconciling an Inbound Shipment to a Transfer Order
Use this flow when you're shipping inventory from your internal warehouse to an external destination like FBA and want to track the transfer using a Transfer Order.
📌 This method creates a new Transfer Order and breaks the process into a Sales Order (source location) and a Purchase Order (destination location).
Key Points:
“Pending” QTY = inventory leaving source warehouse
“Incoming” QTY = inventory en route to destination
Luminous auto-receives when Amazon marks as delivered
Option to manually mark PO as complete
2. Reconciling an Inbound Shipment to an Existing Purchase Order
Use this flow if you've already created a Purchase Order in Luminous and want to tie the shipment data to that PO once the external warehouse begins processing.
Key Points:
PO must already exist in Luminous
Shipment is reconciled directly to that PO
Once received, inventory moves from "Incoming" to "On Hand"
Option to manually mark PO as complete
3. Reconciling an Inbound Shipment to a New Purchase Order
Use this when you didn't create a PO in Luminous ahead of time. You can create a new PO after the shipment has already been pulled into Luminous.
Key Points:
Start by creating a new PO
Reconcile the inbound shipment to this PO
Once reconciled and received, inventory flows from "Incoming" to "On Hand"
If you're unsure which method to use or need help troubleshooting a specific shipment, reach out to our Support team—we’re here to help!