Overview
A Receiving Report is created when goods are received against a Purchase Order (PO).
When a Receiving Report is completed in Luminous, inventory is automatically added based on the SKU and the selected receiving location.
This process ensures accurate inventory tracking and provides visibility into:
When shipments were received
Where inventory was received
Who completed the receiving process
Receiving Reports help maintain clean inventory records and prevent discrepancies.
How to Create a Receiving Report
Step 1: Navigate to Receiving
Go to: Inventory → Receiving
Step 2: Click “New Receiving Report”
Select Create Receiving Report in the top right corner.
Step 3: Search for the Purchase Order
Search by:
Purchase Order number
Vendor
Select the desired Purchase Order to begin receiving items.
Step 4: Enter Quantities Received
For each SKU:
Enter the Quantity Received
Select the correct Receiving Location
Add a Tag (optional, if applicable)
Once all items have been entered, click Add Items.
Step 5: Complete Receiving Details
Fill in the remaining required fields:
Received Date
Received By
Tracking Number
Received At (location details, if applicable)
Step 6: Save the Receiving Report
Click Save Receiving Report to finalize.
Inventory will automatically update based on the quantities and locations entered.
Manage or Update Existing Receiving Reports
Updating or Editing a submitted report is allowed in Luminous system. To update or manage existing Receiving Reports:
Navigate to Inventory → Receiving
Adjust the date filters to locate the correct report
Select the report to view details or make adjustments (if permissions allow)
Below are the fields that can be edited:
Date
Quantity
Tracking Number
Received by and Received at
Extra cost(if there is)
Important Notes & Best Practices
Always confirm the correct receiving location before saving.
Double-check quantities to avoid inventory discrepancies.
Use tags when additional tracking or categorization is needed.
Ensure the Purchase Order is approved before receiving items.
Troubleshooting
Inventory did not update after saving
Confirm the Receiving Report was successfully saved.
Verify quantities were entered before clicking Add Items.
Incorrect quantity entered
Edit the Receiving Report (if still editable).
If the report is locked, contact the Luminous Support Team for assistance.