Manual Orders
Q1: Can an invoice be created in QuickBooks and synced to Luminous for inventory depletion?
No. Luminous does not pull invoices from QuickBooks.
All sales orders and invoices must be initiated from Luminous to ensure proper item mapping and inventory depletion.
Creating Invoices in Luminous
Q2: At what stage does a Luminous invoice get exported to QuickBooks? What does it create in QuickBooks?
The invoice must be in Active status in Luminous to be exported to QuickBooks.
It creates the same invoice document in QuickBooks format.
Q3: Does QuickBooks update the payment status of invoices in Luminous?
Yes, Luminous will update the payment status based on QuickBooks data.
Online Orders Fulfilled by Merchant
Q4: What happens when sales orders from Amazon FBM, eBay, or WooCommerce enter Luminous? Are they exported to QuickBooks?
Luminous typically does not export these sales orders to QuickBooks to avoid performance issues.
Instead, clients use third-party tools such as AtoX or LinkMyBooks to push and reconcile sales data to QuickBooks.
Luminous serves as a subledger to the QuickBooks general ledger.
Reports like COGS and Inventory Valuation can be exported from Luminous and imported into QuickBooks as journal entries.
Online Orders Fulfilled by Amazon (FBA)
Q5: What happens with FBA orders?
Same behavior as merchant-fulfilled orders. Luminous does not export these orders directly to QuickBooks. Use third-party platforms for reconciliation and reporting.
Purchasing
Q6: In the Reports module under Purchases, do payment statuses get updated by QuickBooks?
Payment status updates are typically manual, though pushing POs from Luminous to QuickBooks is possible. Some payments can be pulled into Luminous if set up correctly.
Q7: Does QuickBooks update the payment status of Purchase Orders in Luminous?
No, payment status must be manually entered.
Q8: When is a bill created in QuickBooks based on a PO in Luminous?
Most clients manually create the bill in QuickBooks when the PO is received.
Luminous does not create bills in QuickBooks.
Q9: Will the bill in QuickBooks update based on quantity discrepancies (received more or less)?
No. Clients handle this manually by adjusting the bill in QuickBooks when creating it, based on actual quantities received.
Reporting & Dropship Orders
Q10: If invoice number and date are added to a PO in Luminous, does it sync to QuickBooks?
This function is designed for dropship orders.
The invoice number in the Luminous PO corresponds to the invoice sent to the client, enabling dropship flow where the supplier ships directly to the customer.