How to Sync Purchase Orders from Luminous to QuickBooks Online
For brands managing operations in Luminous and finances in QuickBooks Online, syncing purchase orders between both systems just makes sense. This eliminates redundant workflows and gives your accounting team real-time visibility into purchasing activity.
Here’s exactly how to turn on and use the PO Sync feature in Luminous.
✅ What This Integration Does
With PO Sync enabled:
Purchase orders created in Luminous are automatically pushed to QuickBooks
Supplier and line item data transfers instantly—no copy/paste needed
If a supplier doesn’t exist in QuickBooks, Luminous will create it automatically
This saves time, reduces errors, and keeps both systems aligned.
🔧 How to Set Up PO Sync with QuickBooks
Step 1: Confirm QuickBooks is Already Integrated
Before enabling PO sync, make sure your QuickBooks integration is already live.
You should have a QuickBooks channel added under Manage Channels in your Luminous settings.
Need help with that first step? Here’s the guide to set up QuickBooks integration »
Step 2: Enable Purchase Order Sync
Go to System Settings in Luminous
Click into QuickBooks Settings
Toggle on the setting for Purchase Order Sync
That’s it—the pipeline is live. Now any new POs created in Luminous will be pushed to QuickBooks automatically.
📦 Creating and Syncing a Purchase Order
Let’s walk through a simple example:
Step 1: Build a PO in Luminous
Choose a supplier (e.g. Nutricost)
Add products and quantities
Click Create PO
Step 2: Sync Runs Automatically
As soon as you create the PO, Luminous automatically:
Checks if the supplier exists in QuickBooks
If not, creates the supplier record
Pushes the PO with all relevant line items, costs, and details
🔍 Heads-up: Right now, Luminous does not show sync status for POs like it does for invoices. That’s on the roadmap.
📊 Verifying the Sync in QuickBooks
Log into your QuickBooks account
Navigate to Expenses > Purchase Orders in the sidebar
You’ll see the synced PO listed (e.g. for Nutricost)
Click into the PO to view the full breakdown:
Products
Quantities
Costs
Total amount
💡 Pro Tips
Keep supplier data clean in Luminous—this ensures QuickBooks records stay accurate
Use private notes in Luminous; they’ll sync over for added context
After syncing, copy the PO to a bill in QuickBooks to streamline AP workflows
⚠️ What Doesn’t Sync (Yet)
A few fields don’t transfer from Luminous to QuickBooks at this stage.
We’ll cover those in a separate article or video, but the critical info (supplier, items, cost, address, notes) does sync.
What’s Coming Next
We’re building out:
PO sync statuses so you can track sync health like invoices
Deeper customization on what fields sync and how
Stay tuned—or request early access if you're part of our roadmap advisory group.
Final Thoughts
PO sync is one of those features that just removes friction. It eliminates double-entry, accelerates accounting, and helps your ops team stay focused on growth—not admin.
Ready to get your systems talking?
→ Book a demo or enable PO sync in your settings now.